Privacy Policy

Last updated: October 19, 2026

SportSched ("SportSched", "we", "us") is operated by [OPERATOR LEGAL NAME], located in [CITY, PROVINCE], Canada. This policy explains what information the SportSched mobile app and website collect, why we collect it, and the choices you have. We follow Canada's Personal Information Protection and Electronic Documents Act (PIPEDA).

The short version: we collect only what's needed to show your family's sports schedule. We don't sell your information, we don't show ads, and you can delete your account and all of your data from inside the app at any time.

1. Who SportSched is for

SportSched is for parents and guardians aged 18 or older. It is not meant to be used by children. Parents may add limited information about their children (described below) so that the app can show those children's schedules. By adding a child, you confirm that you are that child's parent or legal guardian, or that you have their permission.

2. Information we collect

Information you give us

Information	Why we use it
Account details: name, email address, and optionally phone number and profile photo	To create and secure your account, and to contact you about it
Your area: province, region and city	To show leagues, teams and arenas near you
Home address (optional), including its map coordinates and time zone	To show events in your local time and estimate travel to arenas and fields
Children's details: first name (or nickname), birth year, and city	To match each child to the right age group and show their schedule
Registrations: sport, league, level, team, age group and season for each child	To build your family's schedule
Events you add yourself, such as tournaments or lessons	To include them in your calendar
Area requests: the province, town, sport, league website and any notes you send when you ask us to add your area	To expand SportSched to new communities
Messages you send to our support team	To answer your questions

We do not ask for children's full names, photos, schools or exact birth dates. Please don't enter more than you need to.

Information collected automatically

Sign-in information. If you sign in with Google or Apple, we receive your name and email address from that provider. If you use Apple's "Hide My Email", we receive only the relay address.
Notification token. If you allow notifications, we store a device token so that we can send you reminders and schedule alerts.
Basic technical data. Our service providers may record device type, operating system, app version, IP address and error logs to keep the service secure and working.

Phone permissions

Calendar (optional). If you turn on calendar sync, SportSched creates a "SportSched" calendar on your phone and adds your family's events to it. We only read and change events in that calendar. Your other calendar entries are not sent to us.
Notifications (optional). These are used for reminders and schedule changes.

You can turn off either permission at any time in your phone's settings.

3. Private calendar link

If you turn on the calendar link feature, we create a private web address (a calendar "feed") that contains your children's schedule. Anyone who has this link can view the schedule, so share it only with people you trust. You can turn the link off from the app, and deleting your account turns it off too.

4. How we share information

We do not sell or rent your personal information, and we do not use it for advertising. We share it only:

With service providers that run SportSched for us:
- Google Firebase (Google LLC) for account sign-in, data storage, notifications and web hosting
- Apple and Google, if you choose to sign in with them
- OpenStreetMap's Nominatim service, which turns the address or place text you type into map coordinates. Only the search text is sent, not your name or account.
When the law requires it, for example to respond to a valid court order, or to protect someone's safety.
If SportSched is sold or merged. Your information would move to the new owner, who must keep protecting it as this policy describes. We would notify you first.

5. Where your information is stored

Your information is stored on Google Cloud servers located in [FIRESTORE REGION, e.g. "the United States" or "Montréal, Canada"]. If it is stored or processed outside Canada, the laws of that country, including laws that allow government access, may apply to it.

6. How long we keep it

We keep your information while your account is open. When you delete your account, we delete your profile, children, registrations, events you added and your calendar link right away. Copies in our providers' backups are removed within [30] days. We may keep a minimal record when the law requires it.

7. Security

Information is encrypted while it travels between your device and our servers, and access to it is limited by security rules. No system is perfectly secure, but we work to protect your information and will notify you and the Privacy Commissioner of Canada if a breach creates a real risk of significant harm.

8. Your choices and rights

See and correct: most of your information can be viewed and edited in the app. You can also ask us for a copy of what we hold about you.
Delete: you can delete your account at any time in the app (Settings → My Account → Profile → Delete account), or see how to delete your account.
Withdraw consent: turn off calendar sync, notifications or the calendar link at any time.
Complain: if you're not happy with how we've handled your information, contact us first. You may also contact the Office of the Privacy Commissioner of Canada.

9. Changes to this policy

If we make important changes, we'll tell you in the app or by email before they take effect. The date at the top shows when this policy was last updated.

10. Contact us

Privacy questions or requests: privacy@sportsched.ca
Mailing address: [OPERATOR LEGAL NAME], [MAILING ADDRESS]